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The Journal of School Nursing
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Feature Article

Conversion of School Nurse Policy and Procedure Manual to Electronic Format

Joellyn Randall, RN, BSN, NCSN

Joellyn Randall, RN, BSN, NCSN, is a school nurse at the Heartland Learning Center, Olathe Unified School District No. 233, Olathe, KS

Rachel Knee, RN, BSN

Rachel Knee, RN, BSN, is a school nurse at Pleasant Ridge Elementary School, Olathe Unified School District No. 233, Olathe, KS

Cynthia Galemore, RN, MSEd, NCSN

Cynthia Galemore, RN, MSEd, NCSN, is coordinator of Health Services, Olathe Unified School District No. 233, Olathe, KS

Policy and procedure manuals are essential to establishing standards of practice and ensuring quality of care to students and families. The Olathe District Schools (Kansas) Technology Department created the Virtual File Cabinet to provide online access to employee policies, school board policies, forms, and other documents. A task force of school nurses was formed to convert the nursing department’s policies, procedures, protocols, and forms from hard copy to electronic format and make them available on the district’s Virtual File Cabinet. Having the policy and procedure manuals in electronic format allows for quick access and ease in updating information, thereby guaranteeing the school nurses have access to the most current information. Cost savings were realized by reducing the amount of paper and staff time needed to copy, collate, and assemble materials.

Key Words: electronic format • forms • policy • procedure • protocol • Virtual File Cabinet

The Journal of School Nursing, Vol. 22, No. 5, 264-268 (2006)
DOI: 10.1177/10598405060220050401
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